Get Your Own Organizational Policies and Procedures Manual

Fulfill the Biggest Funding Requirement from Donors

Increase your Chances of Winning Large Grants

Enhance Organizational Efficiency & Sustainability

Around the world, Donors are giving more funds to NGOs with written policies and procedures.

99% NGOs fail to impress funding agencies because they do not have formal systems and documentation. Having unwritten policies and procedures is the number one reason for disqualification of NGOs by donors.

PCDC – Members Development Initiative is providing support to NGOs, Foundations, Nonprofit Companies, Trusts, Charity Organizations, Professional Associations, Unions and Networks of Community Organizations to develop international standard organizational policies and procedures.

List of Organizational Policies & Procedures in Manual

Organizational Communication Policy

Website and Social Media Policy

Media Relations Policy

Internal Communications Policy

Organizational Graphic & Branding Standards

Knowledge Management Policy

Information Disclosure/Transparency Policy

Print Service Policy

Communication Matrix

Information Technology Policy

Computer Hardware/Software Purchase and Deployment Policy

Disaster Recovery Policy

Disk Space Quota Policy

Email Policy

Hardware Service Policy

Help Desk Policy

Internet Usage Policy

Software Purchase and Deployment Policy

Software Service Policy

IT User Privileges Policy

Governance Policy

Structure of BoD


Responsibilities of BoD

Selection of BoD

Meeting Schedule



Termination Procedure

Human Resource Policy

Mission /Vision, Equal Opportunity, Organizational Background, Activities, Introduction to HR Policy, Organogram, Offices

Organizational Code of Conduct

Recruitment Policy (Initial requests, Advertising, Internal candidates, Recruitment process)

Contracts (Employment/Service/Consultancy Contracts, Contract modification, Probation, Confirmation, Award of Contracts)

Remuneration (Salaries, Salary Grid, Salary advance, Overtime work, Annual salary review)

Benefits (Annual Leave, Sick leave, Maternity leave, Paternity leave, Compassionate leave, Study leave, Leave without Pay, Holiday bonuses, Death grant)

Personnel Policies (Organization and employee responsibilities, Transfers and Postings, Working schedule, Performance Evaluation, Attendance management, Confidentiality, Dress Code, Outside Employment, Employee Records, Exit Interview, Identification Card, Internal Mobility, Resignation, Termination, Retirement)

Grievance Settlement Policy

Travel Policy

Conflict of Interest Policy

Fault Tolerance Policy

Administrative Access Policy

Staff Training Policy

Other Policies for NGOs

Anti-Sexual Harassment Policy

Environment Conservation Policy

Gender Equality Policy

Internal Audit Policy

Security and Crisis Management Policy

Finance Policy

Procurement Policy

Records Management and Inventory Policy

Organizational Evaluation Templates

Performance Evaluation Templates

Board Effectiveness Evaluation Template

Individual Board Member Performance Evaluation Template

Board Meetings Evaluation Template

Staff Performance Evaluation Template

Prospective Board Member Evaluation Sheet

Planning Templates

New Initiatives & Work Planning

Human Resource Planning Template

Staff Target Setting Template

Program Log Frame Template

Official Forms & Templates

Documents to Enhance Efficiency, Standardization & Coordination

Staff Clearance Form

Staff Compensation Adjustment Form

Employee Grievance Form

Confirmation of Resignation Template

Job Applicant Evaluation Form

Job Description Form

Workflow Diagram Template

Sample Organizational Values

Time Sheet Template

Staff Training Needs Assessment Template

Reference Check Form

Notice of Termination due to Poor Performance

Leave Application Form

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